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Deforest Youth Football Board Meeting - September 9, 2019

 

Nick Kemp, Megan Taylor, Heather Nelson, Leanne Jacobson, Stefani Geurtz, Tina Ladwig, and Paul Kirchberg were in attendance. Terisha Drinka, Steve Tanner and Mike Loveland were unable to attend.

 

Meeting started at 7:01pm

 

Secretary Report- August meeting minutes were reviewed. Tina made the motion to approve the minutes. Megan seconds. Minutes approved

 

Treasurer Report- Treasurer Report was reviewed. Megan made a motion to approve the report. Heather seconds. Report approved. 

 

Equipment Report-Notes approved. Old Riddell helmets, 20 given to Mike for the 8th grade players.  We will discuss more in the off season on goal posts and other equipment issues. 

 

Apparel orders-2nd order of spirit & parent wear will be here shortly. 2nd order for coaches will be coming out soon.

 

Concessions- Possibly having a club involved in it, DECA? Nick will email John Webster. Another option is to have a concessions coordinator and they would have their fees waved. Grade directors sent to information on the concessions for 10/5 games.

 

Cash Raffle-

-Our net was $11,000 in a shorter period of time from the last year. It was brought up to sell tickets until the start of game time next year. Paul will check on the rules. 

-We are also looking for someone to learn from Paul for ticket sales and bookkeeping. 

-Next year, it was brought up to have a top seller prize. Ideas were - Badger tickets, Packer tickets, Norski VIP ticket. Will discuss in off season

 

Equipment Hand In-November 4th- equipment hand in at the shed. We are asking board members to come in and help. Nick will send out an end of year email with the time and date. Grade directors can send out the same email.

 

8th Grade Game-Table discussion. Nick will ask Mike

 

Shed Ideas-Nick has racks up and 125 should fit on rolling racks.  S hooks for rest of helmets.  Pants in bin on wall. More to come on the organization of the shed.

 

Off Season Elections-Associate Director and Secretary are up for nominations at the end of the season.  Paul Kirchberg, currently Associate Director and Heather Nelson, currently Secretary. All grade directors up for nomination at the end of season. 

 

Off Season Improvements-

-Board should start bringing ideas to meetings during off season. 

-Nick will bring up to the Dane County board the 5th grade game vs. West Regents. He will talk to the Dane County board about weight vs grade. Nick will also bring up co-op idea to Dane County

-We will have a season wrap up with coaches  and the board. 

 

Conservancy Future- 

-We don't have a concessions stand set up. Seeding of grass, we feel we can play on it next year as it looks right now. We will make a decision next year. 

-Score board-table discussion

-Goal posts-Nick will look into 

-Bathrooms and concessions- it was pre-approved thru Kelli(Village of Deforest) for use. We will need to find out who is in charge of cleaning the bathrooms.

 

DHS Future-Mike McHugh and Todd Grundahl talked to some members of the board.

This will be revisited, fundraising expectations for the future.

 

Misc Items-End of year parties. Grade directors will ask coaches on what to do. Find out from Empire on kickbacks for parties. 

 

Paul made a motion to adjourn the meeting. Stefani seconds. Meeting adjourned at 8:53pm

 

Next meeting @ Roadside, November 4, 2019 at 7pm

 

Prior to the board meeting starting, Nate Ladwig addressed an issue with a 6th grade player to the board. The player climbed into the ceiling tile in a bathroom at the middle school. He fell and received stitches in his leg. Nate gave a speech at the beginning of the season to his team that school comes first.  Players are to have discipline and make good decisions when in school, at practice and on the football field. They all do sign a code of conduct prior to the season starting. Nick made a motion to vote on game time lost for this player due to the code of conduct violation. All board members agreed. There were no objections from the board on disciplinary action for the player. 

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Deforest Youth Football Board Meeting - August 4, 2019

Nick Kemp, Jane Blau, Steve Tanner, Megan Taylor, Heather Nelson, Kristy Klein and Tina Ladwig, Mike Loveland and Paul Kirchberg were in attendance. Terisha Drinka was unable to attend.

Meeting started at 7:16 pm

Secretary Report- July meeting minutes were reviewed. Jane made the motion to approve the minutes. Tina seconds. Minutes approved

Treasurer Report- Treasurer Report was reviewed. Jane made a motion to approve the report. Megan seconds. Report approved. 

Equipment Report- 

  • Sled was delivered, Nathan put it together. 
  • Some of the shoulder pads are getting moldy again.Torn or moldy shoulder pads will be thrown away. 
  • Smaller sizes of shoulder pads were the first ones to go this season. Note for next season on needing smaller sizes for shoulder pads.  
  • When we put the shoulder pads in the new shed, we need to make sure they are put up high(away from concrete). 
  • The high school is donating racks for helmets. We will need new jersey racks, Steve will look into this.
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Turf Update- There will not be turf at this time, probably not until next year. Updates as we receive them.

Conservancy Updates-Nick confirmed September 1st will be move in. We will move out of the old storage unit by August 30th. We will need a small dumpster for move. Mike will drop off trailer to clean out old storage.

501c3 Updates- Jane called and left a message for Joe. Tina and Heather will be in charge of this going forward. Mike made motion, Jane approved

Sled Purchase-Delivered and assembled

Taxes Filed-Jane left a VM for Joe. Mike made a suggestion that Jane ask Joe for a suggestion for a CPA firm to taxes and 501c3 status. Mike made motion, Jane approved.

Coaches Hats-Handed out to coaches

USA Certification-11 out of 40 coaches are certified 

Weigh-in Prep-All information on google docs. Brent Wagner from Poynette will come on Aug 14 and observe our weigh-in. Nick will observe weigh-in at Poynette on Aug 15. Nick will handle grades 4-7, Mike will handle 8th grade. Certifications will be needed from coaches but also a copy in their binders. 

Picture Night Planning- August 14 @ 5pm. Start with 8th grades. After they take picture, then they will go to Little Theater for weigh-in. Executive board will be there to assist. 

Line Painting-Nick took care of it, however one field still needs to be done.

Game Fields-Same field as last year.

Concessions-Will have concessions for 8:30 & 10:15am games. Megan will help get concessions set up. Tina will coordinate donuts. A new tent is needed since the old one broke. Jane made motion to buy a new tent for the concessions up to $200, Mike seconds. Nick will check Fleet Farm and Amazon.

4th of July Recap-Overall it went well. Buckets for the candy needed next year. An open trailer or trailer with back open may work better.

Misc. Items- 50/50 raffle- over half donated to Brody Koslowski.

Tina made a motion to adjourn the meeting. Jane seconds. Meeting adjourned at 9:10pm

Next meeting @ Roadside, August 4, 2019

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Deforest Youth Football Board Meeting -June 26, 2019

 

Nick Kemp, Jane Blau, Steve Tanner, Megan Taylor, Heather Nelson, Kristy Klein and Tina Ladwig were in attendance. Mike Loveland, Terisha Drinka and Paul Kirchberg were unable to attend.

 

Meeting started at 6:10 pm

 

Secretary Report- June meeting minutes were reviewed. Nick made the motion to approve the minutes. Tina seconds. Minutes approved

 

Treasurer Report- Treasurer Report was reviewed. Jane made a motion to approve the report. Megan seconds. Report approved. 

 

Equipment Report- Nick ordered 100 more decals and the number were ordered.

 

Turf Update- There will not be turf at this time, probably not until next year. Updates as we receive them.

 

Conservancy Updates-Nick confirmed September 1st will be a good time to move in. We will move out of the old storage unit by August 30th. Table discussion.

 

501c3 Updates- Nick has not done done anything yet on this but will look into. Nick will call Joe and text Beth.

 

Website and Registration- Paul is up to date and website is ready to go. Paul has raffle tickets and will need to have them ready on equipment handout night. Flyers to families went out on DAYFL website per Paul.

 

Facebook Page-Paul created page. Paul needs to ensure comments are turned off. 

 

Sled Purchase- Purchase is done, Nick will get bill.

 

DHS Coaches Clinic-July-Dates have changed. Nick will get update.

 

Taxes Filed-Nick needs to get in touch with Joe(old treasurer).

 

Yard Signs-Jane will order signs and flyers.  One website, 50 for $288.74. Double sided signs-50 for $223.75 with stands. Flyers for parade-will also be ordered. Nick made motion to approve to order flyers online instead of printing them.  2 new signs for trailer(for parade). Nick made motion to approve new signs up to $125.00.

 

DHS Youth Camp-July 15, 16, 17- need to advertise camp on Facebook. Nick will get in touch with Paul to post on FB page.

 

Coaches Hats-Nick ordered hats and they are on the way.

 

Gridiron Report- no report.

 

USA Certification Class at LaFollette 7/13 details-Nick sent this information out to coaches.

 

Coaches Evaluations and Approvals change- Done

 

July 4th Details-handouts coming. Nick will get candy, banners will be up. Mike will have truck and trailer. Be at the high school between 10am and 10:25am. Nick will have jerseys and will collect them at the end of the parade. 

 

Misc. Items- Nothing discussed.

 

 Tina made a motion to adjourn the meeting. Jane seconds. Meeting adjourned at 8:07pm

 

Next meeting @ Roadside, August 4, 2019

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Deforest Youth Football Board Meeting -June 12, 2019

 

Nick Kemp,Jane Blau, Steve Tanner, Mike Loveland, Terisha Drinka, Heather Nelson and Tina Ladwig were in attendance. Megan Taylor and Paul Kirchberg were unable to attend.

 

Meeting started at 7:38 pm

 

Secretary Report- April meeting minutes were reviewed. Tersha made the motion to approve the minutes. Mike seconds. Minutes approved

 

Treasurer Report- Treasurer Report was reviewed. We still have the sled to buy and figure out how to get paypal moved over. Jane made a motion to approve the report. Tersha seconds. Report approved. 

 

Equipment Report- Nick was going to check in with the high school for reimbursement. We will be getting three pads for the existing sled.

 

Helmet Update-47 Helmets were sent off.

 

Turf Update- There will not be turf at this time. Updates as we receive them.

 

Conservancy Updates- Nick has not signed user agreement yet. We will have field priority when we have games.

 

501c3 Updates- 990 NE Filing done by May 31st- needs to be filed yet. 1099 also needs to be done. Nick will look into. Table concessions conversation

 

Website and Registration- Paul has it under control.

 

Facebook Page-Heather will set up.

 

Sled Purchase- Waiting on this.

 

DHS Coaches Clinic 6/23- Nick will get information out. Good attendance for May clinic.

 

Taxes Filed-Nick will call Beth and need to contact, Joe(old treasurer).

 

Registration Open-Registration is open and is communicated.

 

Signs-Jane made motion to buy signs up to $100, Mike second motion. Mike will register his trailer with chamber and pull with his work truck with signs on enclosed trailer for youth football. We will need to get an email out on parade time. We will also partner with grid iron.

 

USA Certification Class at LaFollette- July 12th/ 8am-12pm

 

Apparel Approval-Nick will work with John on a few added items. Adding: windbreaker, mens pants, youth jogger. Jane made made motion to approve. Mike seconds.

 

 

Handout Dates- Equipment will be handed out July 21st and August 4th. Usually 4pm-8pm.

 

Picture Night and Weigh-In 2019- We will do pictures and weigh-ins on same night. Need to get approval from Dane County.

 

Gridiron Info to Grade Directors-Out on Facebook page. Hard copy of information to parents at parent meeting.

 

DHS Youth Camp- July 15, 16 & 17th

 

Coaches Hats-Nick ordered hats and they are on the way.

 

Misc. Items- Nothing discussed.

 

Tersha rmade a motion to adjourn the meeting. Jane seconds. Meeting adjourned at 9:26pm

 

Next meeting @ Roadside, June 26, 2019

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DeForest Youth Football Board Meeting April 29, 2019

Jane Blau, Mike Loveland, Nick Kemp, Terisha Drinka, Steve Tanner, Tina Ladwig, Paul Kirchberg, and Todd Grundahl were in attendance.

Meeting started at 7:35

Todd Grundahl came to speak about the fundraiser effort for the turf football field at the high school.  They are trying to raise the money by the 5/15/19 School Board Meeting to have the turf field ready for this fall football season.

Jane made the motion for the league to be an All-Conference Sponsor.  Donating $5,000.00 this year and $2500.00 for the next two years. Terisha seconds.  Motion approved.

Meeting adjourned at 8:48.


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Deforest Youth Football Board Meeting April 24, 2019

 

Nick Kemp, Jane Blau, Heather Nelson, Tina Ladwig and Steve Tanner, were in attendance. Paul Kirchberg, Mike Loveland, Megan Taylor and Terisha Drinka, were unable to attend.

 

Meeting started at 6:09 pm

 

Secretary Report- February meeting minutes were reviewed. Tina made the motion to approve the minutes. Jane seconds. Minutes approved

 

Treasurer Report- Treasurer Report was reviewed. Jane made the motion. Heather made a motion to approve the report. Report approved. 

 

Helmet Change-47 helmets need to be reconditioned. 69 Riddell helmets from 2009 that are re-conditioned, are at the 10 year and need to be destroyed. So the 69 need to be replaced. Jane and Steve made the motion for 47 helmets to be reconditioned, 70 new Zenith helmets to replace the 69 Riddell helmets. Tine approved.

 

Uniform Change- We tabled this discussion for the next meeting.

 

Referendum-Turf Field-donation to possibly have youth games on Saturdays. We need to have a decision by May 15

 

Conservancy Updates-If we decide to give money to the school for turf field but we would still like to use shed at conservancy

 

Moving Plans- Discussion that we would hand out equipment in July and then move over equipment to conservancy.

 

Website Updates and Registration-We tabled this discussion for next meeting.

 

501c3 Updates- Nick will look into

 

DCAYFL Meeting and Rule Changes So Far- We tabled this discussion for the next meeting

 

Sled Purchase-Mike would like us to purchase. $1700 sled purchase, the high school would buy 3 sleds and would donate one to us. Total would be $1794. Jane makes motion of $1800 max ceiling or less we purchase sled thru the high school per Coach Matthews. Steve approved.

 

Coaches Clinics May 19th and June 23rd—Times TBD on coaches clinic. Remind Nick to send reminder email

 

USA Coaches Certifications-One day clinic for all coaches in Dane County. Nick wants to purchase T-Shirts for coaches that attend. Possible money off of football registration for coaches that attend. We decided to table this discussion until next meeting.

 

Coaches Clinic T-Shirts-discussion that money would be taken off at registration if coaches attend.

 

2019 Apparel Order- Possible women item for clothing. We would like to see a womens cut in clothing though. Nick will work with John for some new ideas. Items thrown out were umbrellas, blankets and joggers.

 

2018 Taxes Filed-Nick will check with Beth and Joe if taxes have been filed.

 

Registration Signs- Deforest High School would like us to get out registration signs(yard signs). Tina thought the high school was going to do this. Heather will look into starting an Instagram and Facebook page for DAYFL to get the word out about registration also. Nick will do a mock up and present to board for the registration signs.

 

Misc Items-Nick will schedule an in person meeting to discuss turf. We will table discussion for that meeting.

 

Jane made the motion to adjourn the meeting. Tina seconds. Meeting adjourned at 7:59 pm

 

Next Meeting @ Roadside, June 3, 2019


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Deforest Youth Football Board Meeting February 27, 2019

 

Nick Kemp, Paul Kirchberg, Mike Loveland, Terisha Drinka, Heather Nelson and Tina Ladwig were in attendance. Steve Tanner, Megan Taylor and Jane Blau were unable to attend.

 

Meeting started at 8:06 pm

 

Secretary Report- November meeting minutes were reviewed. Mike made the motion to approve the minutes. Mike seconds. Minutes approved

 

Treasurer Report- Treasurer Report was reviewed. Tina was going to check in with Beth on the end of the year party. Tersha made a motion to approve the report. Mike seconds. Report approved. 

 

Equipment Report- Nick was going to check in with Jay on the sled. Equipment turn in overall:4th grade is still missing 1, 5th grade is missing 1 possibly, 6th grade all in, 7th grade missing one, 8th grade missing a few. These families will be notified to turn in the missing items.

 

Helmet Change- we are possibly going to black helmets. Mike from Zenith was here to show us new Helmets and give us pricing options via the Product Playbook 2019. Reconditioning needs to occur on some helmets. There are 69 helmets to possibly replace with trade in. We currently have 60, 2009 helmets that are at the 10 year mark. We are still in discussion on what we will move forward with on the helmets and reconditioning.

 

Uniform Change- We tabled this discussion for the next meeting.

 

Mt. Horeb is out of DCAYFL- Mt Horeb is going to Alliance. We discussed the move for our youth football down the road, but not movement on discussion in this meeting.

 

Referendum-Everything is a go in the referendum except the turf field. They would need to add an additional $4 million to the referendum for the turf field. 

 

Conservancy Updates- Storage building and lights are up.

 

Moving Plans- Discussion on this after registration.

 

Registration Open-Discussion was for possibly May, but we need to lock down dates at next meeting.

 

Website Updates-Paul was going to look at the login security and generic email for contact.

 

501c3 Updates- Nick will reach out to Jane on updates.

 

Amazon- Discussion was tabled for next meeting.

 

Grants- USA Football Grants- Beth and Jane have looked into in the past. Field grant- Tina will follow up on this.

 

Parent Meeting-We discussed if there should be a meeting this year. The Monday of the first week of practice was discussed since it seemed to work last year.  Possible have the Head Coaches speak to parents when assistant coaches are starting practice. No decision made on this yet.

 

Weigh-In 2019- We will do pictures and weigh-ins on same night.

 

Misc. Items- Nothing discussed.

 

Paul made a motion to adjourn the meeting. Mike seconds. Meeting adjourned at 9:51pm

 

Next meeting @ Roadside, April 24, 2019

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November 28, 2018

DeForest Youth Football Board Meeting November 28, 2018

Nick Kemp, Paul Kirchberg, Beth Faust, Mike Loveland, Angie VanOoyen, Megan Taylor, Heather Nelson, Terisha Drinka, Steve Tanner, and Tina Ladwig were in attendance.

Meeting started at 8:00

Secretary Report – October meeting minutes were reviewed.  Beth made a motion to approve the minutes.  Mike seconds.  Minutes approved.

Treasurer Report – Treasurer Report was reviewed.  Tina made a motion to approve the report.  Terisha seconds.  Report approved.

Equipment Report – We are going to need some new shoulder pads soon.  Nick will start looking into quotes.  DAHS Football coach, Jay Matthews, has mentioned trying to look for a new sled to allow the younger kids to utilize.  Nick will talk to Jay and look into prices to bring to the board.  We have a few players who haven’t turned in their equipment yet.  We need to pull a report of who and contact to return equipment or invoice them for the equipment.  We have less than 6 jerseys that will need to be repaired.  Nick will talk to Jane about possibly repairing these for us.

Election results for Grade Directors for 2019 season:

                4th: Open

                5th: Megan Taylor

                6th: Terisha Drinka

                7th: Open

                8th: Open– Mike Loveland is willing to fill this position along with coaching

Elections were done for Program Director, Treasurer, Secretary, and Equipment Manager.  The following election results were made:

                Program Director: Nick Kemp

                Treasurer: Tina Ladwig

                Secretary: Heather Nelson

Equipment Manager: Josh Kelly with Steve Tanner as the Assistant unless Josh steps down and then Steve Tanner

Coaches Meeting to recap the 2018 season is scheduled for 12/2/18 @ 8:00 pm at Rodeside.

Conservancy Progress: The Village will be supplying electrical to the fields for lights/scoreboards.  The Village is requesting that we pay for the scoreboard or they have an old scoreboard from MATC that we could look into painting to use.  If we purchase a scoreboard for the field, the village would maintain the scoreboard and ultimately own it.  The village is quoting us $426/month rental fee for storage facility at the new fields.

Helmet Reconditioning/changes – We have 69 helmets that will need to be discarded and 47 reconditioned.  We can recondition for $38.00/helmet.  Nick has been working with Xenith too possibly look into changing the design on our helmet and look into switching over to the new/redesigned helmets.  Nick has received a few quotes for us to consider.  He will have a Xenith rep come to our next meeting to discuss this topic further. 

Weigh-In is scheduled for August 14, 2019.  We will do weigh-ins and pictures on the same night.  Pictures will start with 8th grade at 4:50 and weigh-in with 4th grade. 

DAYFL will continue with the ruling of not having birth certificates be required.

Terisha made a motion to adjourn the meeting.  Paul seconds.  Meeting adjourned at 9:33.

Next meeting @ Rodeside, January 30th, 2019 @ 6:00.

October 28, 2018

DeForest Youth Football Board Meeting October 28, 2018

Nick Kemp, Paul Kirchberg, Beth Faust, Jane Blau, Mike Loveland, and Tina Ladwig were in attendance.

Meeting started at 7:09

Secretary Report – September meeting minutes were reviewed.  Beth made a motion to approve the minutes.  Paul seconds.  Minutes approved.

Treasurer Report – Treasurer Report was reviewed.   We have not received our Empire Phot Kick Back yet.  We have not paid for the trainer or Insurance yet this year.  Paul made a motion to approve the report.  Jane seconds.  Report approved.

Equipment Report – This was the last season for the 2009 helmets.  It was discussed to possibly look into giving them to next year’s 8th graders if they were interested in them for a souvenir.   We need to look into getting some new shoulder pads.  It was also discussed to possibly get each grade a helmet repair kit for use during the season.

Equipment Hand-In – It is 11/4/18.  Paul will send out a reminder email to families.  We will need at least one representative from each grade present.

End of Season Review – the season went well.  Overall concussions were low.  We had 1 for 5th grade, 4 for 6th grade and 2 for 8th grade. 

Elections/Nominations – We will have the following positions open for elections/nominations as of November 1: President, Treasurer, Equipment Manager and Grade Directors.

Referee Evaluation/Solution – Nick discussed with Dave Von Behren about the possibility of him taking over as the head ref next year.  If not we may look into Warner Park refs.

Conservancy Field – We will tell the village we don’t want to pay for the concession stand and see about getting them to pay and add to the first phase.  We will look into purchasing at least one set of goal posts for early spring and look into getting the scoreboard sponsored by a local business.

Helmet Reconditioning & Jersey Repairs – See where we are when the equipment comes in.

Off Season Improvements – Consider eliminating the coach’s plaques and in place either credit them for apparel purchase or money back for player fees.

Rule Concern – Nick will take to Dane Co our concern with not collecting birth certificates.

2019 Raffle – yes we will do again

2019 Registration Fee – leave at $140.00

Beth made a motion to adjourn the meeting.  Jane seconds.  Meeting adjourned at 9:15.

Next meeting @ Rodeside, November 28th @ 6:00

September 26, 2018

DeForest Youth Football Board Meeting September 26, 2018

Nick Kemp, Angie VanOoyen, Beth Faust, Josh Kelly, Jane Blau, and Tina Ladwig were in attendance.

Meeting started at 6:03

Secretary Report – August meeting minutes were reviewed.  Beth made a motion to approve the minutes.  Jane seconds.  Minutes approved.

Treasurer Report – Treasurer Report was reviewed.  There is an open balance from 2017 season.  We will invoice the family for payment.  Tina made a motion to approve the report.  Jane seconds.  Report approved.

Equipment Report – Nick got the shed cleaned out.  Josh is ready for equipment hand-in. 

Nick will work on scheduling pictures with Empire and Weigh-In night for the same night for next season.

Cash Raffle – went well.

Fields are started.  We need to start looking to budget for goal posts to be installed during construction process.

8th grade has a game scheduled on 10/20 @ 9 at Warner Park vs. Sun Prairie in place of their allotted tournament.

4th grade has two byes scheduled at this time.  Look into renting Warner Park on 10/16, so they can play Memorial.  Check to see if Memorial will either pay for refs or help cover some of the cost.   Jane made a motion that if Memorial will help cover the cost we will pay for this game.  Tina seconds.  Motion passed.

Equipment Hand-In is scheduled for 11/4

Jane made a motion to adjourn the meeting.  Josh seconds.  Meeting adjourned at 6:42

Next meeting @ Rodeside, October 28 @ 7:00 pm.

August 30, 2018

DeForest Youth Football Board Meeting August 30, 2018

Nick Kemp, Angie VanOoyen, Beth Faust, Paul Kirchberg, and Tina Ladwig were in attendance.

Meeting started at 8:04

Secretary Report – July meeting minutes were reviewed.  Beth made a motion to approve the minutes.  Paul seconds.  Minutes approved.

Treasurer Report  - Treasurer report was reviewed.  Beth will run a report to see if there are any open balances that are not paid and let the grade directors know if there are any open for their grade.  We will then review to see if there are any scholarships that need to be approved.  Tina made a motion to approve the report.  Paul seconds.  Report approved.

Equipment Report – A dumpster will be delivered tomorrow morning at the shed for Nick to begin throwing away the old equipment that is in the shed. 

Website/Documents – everything is updated at this point.

Apparel Order – the second order did better than the first order.

Concession Stand – Nick will look into moving the concession stand closer to the field.

Youth Night/Raffle Prep – Tina, Beth and Angie will assist Paul with the raffle.  We will have a tent, chairs and a table to set up.  It was suggested to donate our 50% of the 50/50 raffle proceeds to the flood relief for Reedsburg.  This was voted on and approved.

Parent Meeting – everything went well and the turnout was good.  We will continue to keep this the first night of practice.

Weigh-In Night and Picture Night – everything seemed to go good.  There were coach feedback to have the weigh-in night have specific times for each grade, so that the younger ages could avoid waiting for long periods of time.  It was discussed to move Weigh-In night and Picture Night back to one night.  We will try to plan this next year and have an alternate rain date scheduled with Empire Photography ahead of time.

Beth made a motion to adjourn the meeting.  Paul seconds.  Meeting adjourned at 9:00

Next Meeting @ Rodeside September 26th @ 6:00

July 22, 2018

DeForest Youth Football Board Meeting July 22, 2018

Nick Kemp, Jane Blau, Angie VanOoyen, Beth Faust, Terisha Drinka, Paul Kirchberg, Josh Kelly, and Tina Ladwig were in attendance.

Meeting started at 7:03

Secretary Report – June meeting minutes were reviewed.  Beth made a motion to approve the minutes.  Paul seconds.  Minutes approved.

Treasurer Report – no major expenses.  Paul made a motion to approve the report.  Tina seconds.  Report approved.

Equipment Report – Nick and Josh did the prep.  Coach’s boxes are prepared.  7-9 balls/grade.  6th-8th grade have practice jerseys.  5th has practice jerseys they bought the year before.  The new helmets that were purchased are not in yet.  The jerseys that were sent in for repair are not done yet, because of a mix up with Badgerland.  Jane offered to look at what the repairs would entail and offered to possibly fix for us, otherwise we will be giving them back to Badgerland to send in for repair after equipment nights.

Concession Plan – we will have 2 grades that have home games assigned to concessions each week.  The grade coordinators will be responsible for making sure we have volunteers to work concessions.  We will also use Sign-Up Genius.

Goal Posts – The Middle School denied having goal posts on the fields this year for safety reasons.  We will be doing 2 pt conversions in place of the goal posts. They ok’d the goal posts on the 7th grade practice field.

Field Committee – Nick, Jane and Paul offered to be a part of this once things kick off.

4th of July Parade – We had 56 boys show up for the parade.  Things went well.  We did run out of candy towards the end.

Apparel Orders – we may open up a second order

Cash Raffle – Drawing at Youth Night.  Paul will rework the #s and email out suggested prize drawings based on the lower numbers this year.

Equipment Handout - Begins this week.  We would like 2-3 coaches and the grade director present during handouts. 

Parent Meeting is Aug 1 @ 5:30 in the North Gym.

Team Declarations – so far we have 6 squads.  6th grade has two squads.

Coaches Re-certifications – Nick will check who hasn’t completed and email the coaches and copy the grade director.

Pictures for Binders – These will need to be done separate from Picture Night, so that it is completed and in the Coach’s binders for Weigh-In Night.

We are trying to set-up scrimmages with Poynette.

Weigh-In Night is Aug 15 and Jane reserved the Wrestling Room.

Picture Night is Aug 20 at the DHS practice fields.  We would like the grade directors to assist with this.

Paul made a motion to adjourn the meeting.  Jane seconds.  Meeting adjourned at 8:09.

Next meeting @ Rodeside August 29th @ 6:00.

June 27, 2018

DeForest Youth Football Board Meeting June 27, 2018

Nick Kemp, Jane Blau, Angie VanOoyen, Beth Faust, Terisha Drinka, Paul Kirchberg, and Tina Ladwig were in attendance.

Meeting started at 6:04

Secretary Report - May meeting minutes were reviewed.  Terisha made a motion to approve the minutes.  Paul seconds.  Minutes approved.

Treasurer Report - no major expenses.  Paul made a motion to approve the report.  Jane seconds.  Report approved.

Equipment Report - Line painter and paint have been purchased and are in the shed.  The 27 reconditioned helmets have been returned and are in the shed.  

Helmet Purchase - they are held up, because of the 501c3 form.  Nick will call to get a status.

Conservancy Field Progress - Scheduled to begin this summer and be complete next summer.  There is a possibility of us having a storage area to rent.  We will look into the cost and decide at that time.  They will not be putting the concession stand up and are looking to us to put it up.  We need to look into who would own the building, pay for insurance, rental of the stand, etc if we did this.  We will set up a filed committee when the time comes.  Nick and Jane offered to be a part of the committee.

Concession Plan - renew the Costco Membership for the next year was approved.  We are still discussing who will run the stand this year. 

Goal Post Repairs - We need to find out if the school will allow us to keep the goal posts on the school grounds and if we can how we want to repair.  If we didn't have the goal posts we would have 2 pt conversions.  We will wait to hear from Mike McHugh on whether they can be on the school grounds.

July 4th - Terisha has the handout sheets.  Beth will get candy.  Jerseys are handed out and returned that day.

Apparel packages were extended until July 1st.

Equipment Prep - coach's boxes, jerseys, and shoulder pads.

Equipment Handout – July 23

Coaches Approvals – 8th grade: Jane made a motion to approve.  Paul seconds.  Coaches approved.  7th grade: Jane made a motion to approve.  Beth seconds.  Coaches approved.  6th grade:  Terisha made a motion to approve.  Beth seconds.  Coaches approved.  5th grade:  Beth made a motion to approve.  Terisha seconds.  Coaches approved.

Parent Meeting – August 1 5-7:15 in the North Gym

Terisha made a motion to adjourn the meeting.  Paul seconds.  Meeting adjourned at 7:06

Next meeting @ Rodeside July 22nd @ 7:00












May 30, 2018

DeForest Youth Football Board Meeting May 30, 2018

Nick Kemp, Josh Kelly, Jane Blau, Angie VanOoyen, Brian VanOoyen, Beth Faust, Terisha Drinka, and Tina Ladwig were in attendance.

Meeting started at 6:13

Secretary Report – April meeting minutes were reviewed.  Beth made a motion to approve the minutes.  Jane seconds.  Minutes approved.

Treasurer Report – no major expenses.  Josh made a motion to approve the report.  Jane seconds.  Report approved.

Xenith helmets are being held up with the 501c3 form.  We should have them one week from once they are paid.

Background check – everyone is completed.

Line painter – Josh had a quote for the painter with paint.  Jane made a motion to purchase as the quote read.  All seconds.

Registration is open and on the website.

Flyers to Families – went out today.

Website Domain – is updated for the next 6 months.

Website documents – Paul needs to update the “under construction” items.

Important Dates are updated on the website.  Coaches clinic should be held during the High School Youth camp dates. 

4th of July – Nick will get the candy that we supply.  We will also supply the jerseys for the kids to wear.

Apparel – John Viles has it on a PDF.  Nick will send the link to the board to review.

Goal Post Issues – some of the post from the DMS were bent and broke.  Nick will check with ASA to repair and check with Mike McHugh about approving us to continue to keep them at the middle school.  We could offer to move them to the back of the lot after the last games.

Season Prep – Parent meeting will be held during the 1st night of practice on Aug 1st, but we will try to reserve a room (maybe the PAC).

Scrimmage – Poynette and Warner Park are options.

Weigh-in night is Aug 15 @ DeForest

Pictures are Aug 20

Youth Night is Aug 31 and we will have the 50/50 raffle.

Jane made a motion to adjourn the meeting.  Nick seconds.  Meeting adjourned at 6:57.

Next meeting @ Rodeside June 27th, 2018 @ 6:00

April 25, 2018

DeForest Youth Football Board Meeting April 25, 2018

Nick Kemp, Josh Kelly, Kris Tudor, Jane Blau, Angie VanOoyen, Beth Faust, Nicole Heimbecker, and Tina Ladwig were in attendance.

Meeting started at 6:04

Secretary Report – December and March meeting minutes were reviewed.  Beth made a motion to approve the minutes.  Jane seconds.  Minutes approved.

Treasurer Report – no major expenses.  Jane made a motion to approve the report.  Angie seconds.  Report approved.

It was discussed to have Paul list coaches on the website as a coach, so that it makes emailing easier.

Equipment – Jerseys are still out for repair.  Reconditioned helmets are still out for repair. Jay from the DAHS football team offered us 2 helmet racks.  We will need to get tape, mouthguards, and ice packs for the equipment cases.

Conservancy Field – It is now owned by the village.  Village owns the land, there will be electric ran to a certain point, lighting to the scoreboards and PA, water to the field.  The concession stand is not in the budget.  Restrooms will not be by the field, but they will be near the octagon building.  The should start this Spring/Summer and be ready Fall 2019. 

Background checks – USA does coaches/commissioners.  NCSI would be used for the board members at approximately $25.00/person.  Jane will send to get us registered.  Jane made a motion to move forward with the background checks at approximately $150.00.  Beth seconds.  Motion approved.

Line Painter – Beacon Athletics has one that you can paint roughly 10 fields with a 5 gallon bucket of paint.  The lines last approximately 3 weeks with play.  The cost is approximately $2300.00.  It would save us approximately 75% less than aerosol.  Jane made a motion to buy.  Beth seconds.  Motion approved.

Registration - Have Paul put something on the website about registration.  Maybe look into posting on the schools Facebook pages. 

Warner Park – Chris Davis was removed as Program Director.  It was suggested to maybe donate some of our old equipment to their program if they need it.

4th grade football – no changes.  May eliminate special teams.

New helmet purchase is being held up because of a tax exempt document that is needed.  Jane will look into getting the paperwork.

2018 coaches will be interviewed in May

Website Domain Fee is due - $52.00/3 years due May 11

Website Management – Grievance form is not on the website.

New Field Committee – start a small committee to work on planning.

USA may be getting rid of Player Safety Coach.  There would be a clinic that coaches have to go to.

Jane made a motion to adjourn the meeting.  Beth seconds.  Meeting adjourned at 6:57.

Next Meeting @ Rodeside May 30th, 2018 @ 6:00.

February 28, 2018

DeForest Youth Football Board Meeting February 28, 2018

Nick Kemp, Paul Kirchberg, Beth Faust, Angie VanOoyen, Terisha Drinka, Josh Kelly, & Tina Ladwig were in attendance.

Meeting started at 6:04

Secretary Report – December minutes will be reviewed at the March meeting.

Treasurer Report – new checks were ordered and it was decided to stay at Old National Bank for now; Nick made a motion to approve treasurer report.  Paul seconds.  Motion approved.

Equipment – 36 jerseys and 27 helmets are in for repair/reconditioning to Badger; approximate cost $1,215.00.  They will be done by June.  We have some old helmets in the shed that need to be disposed of.  Josh will take the helmets to the dumpster.

Conservancy Field – No change.

Background checks – Will have Jane look into.

Line Painter purchase – There is a place in Middleton we could buy from.  Amazon is also an option.  Josh will look into prices.

Insurance – sticking with what we have; ours covers the equipment in the shed only; Dane Co. policy covers our program as a whole.

Helmet purchase direct from Xenith; approximate cost $3,000.00.  Josh seconds the motion. Motion passed.

7th grade coach position is still open and 5th grade coach is still in discussion.  Coach interviews will be in April.

2018 Concessions – decided to keep the concessions in house for another year.  Each week a specific grade will be responsible for running the concession.  The grade director is responsible for coordinating volunteers.

Registration – May 14-July 20 $140.00; will put in the Flyers to Families.

Parenting Meeting – 1st night of practice.

Open positions – 4th grade director, 5th grade coach, and 7th grade coach.

Warner Park – They are on indefinite probation from Dane Co. until they get rid of their program director.  As of now they will not be in the league this year.

4th grade Rookie Football – USA Football Pilot Program – shorten game times.  For now we are sticking with what we have.

We will hand out ¼ sheets to advertise the program at the 4th of July Parade – Terisha will work on these.

Nick made a motion to adjourn the meeting. Beth seconds.  Meeting adjourned at 7:06

Next Meeting @ Rodeside March 28th @ 6:00.

December 6, 2017

 DeForest Youth Football Board Meeting December 6, 2017

 Nick Kemp, Paul Kirchberg,  Beth Faust, Josh Kelly, Angie VanOoyen, Jane Blau,  Terisha Drinka & Tina Ladwig were in attendance.

 Meeting started at 7:48

 Secretary Report – Jane made a motion to approve the minutes. Josh seconds. Minutes approved.

 Treasurer report – No major expenses – the trainer bill will come shortly. Insurance was paid for the equipment @ $398.  We need to review this   policy & up the coverage amount.

 Equipment –We need to buy a line painter – Josh will start getting prices on different options. Jane made a motion to purchase 16 new Xenith   helmets & send 23 to be reconditioned. Josh seconds.  Motion approved.  This will give us 180 useable helmets for next year. We also need to   send 40 jerseys to be repaired @ $6 each.

 Conservancy Fields – No change. The village is waiting for the developers.

 Angie presented a final draft for the grade directors manual – there are a couple minor changes to be made & then it will be ready.  This should   help with any confusion on what the grade directors duties are & a timeline to get them done.  Thanks Angie!

 Nominations were taken last month & the following board members were voted in:

 Asst. Program Director – Paul Kirchberg
 Secretary – Tina Ladwig
 
8th grade director – Angie VanOoyen
 
7th grade director – Nicole Heimbecker
 
6th grade director – Terisha Drinka
 
5th grade director – Jane Blau
 
4thgrade director – TBD

 Thanks to all for stepping up & volunteering!

 Concessions are not a huge money maker but more of a convienance.  We talked about having an outside club run concessions next year as no   one wants to step up and take this over. Nick will reach out to DECA or Project Graduation.

 Beth made a motion to adjourn the meeting. Paul seconds. Meeting adjourned @ 8:31.

 Next meeting @ North and South Wednesday February 7, 2018 @ 7:00pm.

November 1, 2017

DeForest Youth Football Board Meeting November 1, 2017

 Nick Kemp, Paul Kirchberg,  Beth Faust, Steve Blumer, Angie VanOoyen, Terisha Drinka  & Nicole Heimbecker were in attendance.

Meeting started at 7:14

 Secretary Report – Steve made a motion to approve the minutes. Angie seconds. Minutes approved.

Treasurer report – YTD major expenses – Equipment $11,317, Storage Shed Rent $4,775 & Ref Fees $4,990.  Paul made a motion to approve the Treasurer report. Steve seconds.  Motion approved.

 Equipment – The shed needs to be cleaned up & ready for equipment hand in on November 5th from 4:00 – 6:30.  Nick will be tossing the old practice pants since most kids wear shorts & girdles.  Next year the coaches are requesting we buy smaller sleds for the younger grades.  We also need to buy a line painter – Nick or Josh will start getting prices on different options.

 Conservancy Fields – No change.

 Every year we make money on the clothing sales.  Paul made a motion to distribute this money on a per player basis each year.  This money will go into a “fund” that is tracked by the treasurer.  This money can be used by each grade when they have year-end activities.  It can be used each year or saved & used whenever the grade decides. Steve seconds the motion. Motion passed.

 We are looking for nominations for grade directors next year.  Please contact any board member with names of candidates.  These will be voted on in November by the parents of each grade.

The Vice President & Secretary positions are open on the board.  Please notify Nick Kemp with nominations for these 2 positions.  They will be voted on in December.

 Sheila Smozynski resigned from the Treasurer position in May – Beth Faust has been filing in.  Terisha made a motion to approve Beth Faust as permanent Treasurer for the duration of the term.  Angie seconds. Motion passed.

 Concessions are not a huge money maker but more of a convenience.  We talked about having outside club run concessions next year as no one wants to step up and take this over.

 Insurance for our program – do we need it?  Nick will get the insurance policy that DCYFL has & see if it covers our program.  This may be an expense that we can eliminate.

 Steve made a motion to adjourn the meeting. Paul seconds. Meeting adjourned @ 9:06.

Next meeting @ North and South Wednesday February 7, 2018 @ 7:00pm.

 

October 4, 2017

DeForest Youth Football Board Meeting October 4, 2017

 Nick Kemp, Beth Faust, Josh Kelly, Steve Blumer, Angie VanOoyen, Terisha Drinka  & Jane Blau were in attendance.

Meeting started at 7:12

 Secretary Report – Angie made a motion to approve the minutes. Jane seconds. Minutes approved.

Treasurer report – Major expenses were Storage Shed Rent, Port a Potties & Ref Fees. Steve made a motion to approve the Treasurer report, Jane seconds.  Motion approved.

 Equipment – The shed needs to be cleaned up & ready for equipment hand in on November 5th. New jerseys are on the radar for next year – starting with 8th grade & working down. We need a new line painter – we spent $1,400 on line paint this year.

 Conservancy Fields – No change.

 The program will be getting back $751 from Badger Sporting Goods for the apparel kick back.  It was suggested that each grade received $3 per child to have a party if they choose or save it to be used when they are in 8th grade for whatever they do at the end of the season.

It was asked if the Board members still have a background check – Nick will see if we can use USA Football’s service to do this.  All coaches have this done before they approved.

 Nick will be setting up coaches evaluations after the season wraps up.  If you have any issues with the coaches or the program that you would like addressed please file a grievance – these letters can be found on the website.

 We still need more parents to help at the concession stands – please consider signing up for a shift.

 The Vice President & Secretary board seats are up for nominations next year.  These are 2 year terms – please let any board member know if you would like to be nominated. 

 Steve made a motion to adjourn the meeting. Josh seconds. Meeting adjourned @ 8:48.

Next meeting @ the Shed November 1, 2017 @ 7:00pm.

 

September 13, 2017

DeForest Youth Football Board Meeting September 13, 2017

Nick Kemp, Paul Kirchberg, Beth Faust, Steve Blumer, Angie VanOoyen & Jane Blau were in attendance.

Meeting started at 8:19

Secretary Report – Steve made a motion to approve the minutes. Paul seconds. Minutes approved.

Treasurer report – Major expenses were apparel/coaches hats & concession start up.

Equipment – We talked about buying a line painter as the line paint we buy is very expensive. 

Conservancy Fields – Village is waiting for the developer to move forward.

Question was asked about our reimbursement from Badger Sporting Goods for all the apparel we have bought – Nick will check into this

We raised $13,154 from our Cash Raffle.  We want to give a huge THANKS to all the parents who sold tickets – this is an easy way for our program to make money & we appreciate everyone’s efforts.

Coaches - please take any players who have quit out of your binder.

Youth night went well – we raised $507 on the 50/50 raffle.  This money helps pay for the 8th grade tournament.

We still need more parents to help at the concession stands – please consider signing up for a shift.

Steve made a motion to adjourn the meeting. Paul seconds. Meeting adjourned @ 9:57

Next meeting @ North and South Wednesday October 4, 2017 @ 7:00pm.

August 9, 2017

DeForest Youth Football Board Meeting August 9, 2017

 Nick Kemp, Paul Kirchberg, Beth Faust, Steve Blumer, Josh Kelly, Angie VanOoyen, Nicole Hembecker & Jane Blau were in attendance.

Meeting started at 8:11

Treasurer report – Shoulder Pads, Helmets & Line Paint were major expenses.

 Equipment – We paid Badger $6 per jersey to repair 30 jerseys.  Helmet decals were ordered & will be applied on picture day.  Need to order a couple more pairs of pants.

 Conservancy Fields – Nothing started yet but will be soon.

 All home games this year will be played at the Middle School.

 Spirit & Player Pack are reopened until August 13 – this will be the last opportunity to order this year.

Weigh-In  will be held on August 15 at the DHS Wrestling Room.  Alternative Dates are Aug 13 from 1:00 – 3:00 @ North District Madison Police Station & August 21 from 6:00 – 8:00 @ West District Madison Police Station.  Please bring a $30 check made out to DCYFL if you go to either of the alternative weigh-ins.

 Picture Night will be August 15 before weigh-in.

 Look for Sign-Up Genius for game day & concession sign ups.  PLEASE help out – it takes everyones help to make this work!!

 Paul Kirchberg will be collecting Raffle Tickets – look for him at the practice fields – these all need to be turned in by August 28th – even the ones you do not sell.  The drawing will be September 8th @ Youth Night before the Varsity Football game.

 Schedules will be out soon – look on the website.

 Steve made a motion to adjourn the meeting. Paul seconds. Meeting adjourned @ 9:36.

Next meeting @ Rodeside Grill Wednesday September 13, 2017 @ 8:00pm.

June 14, 2017

DeForest Youth Football Board Meeting June 14, 2017

Nick Kemp, Beth Faust, Steve Blumer, Josh Kelly & Angie VanOoyen were in attendance.

Meeting started at 8:05

Secretary  report

Treasurer report – Beth had the P&L – still trying to get all the info from Shelia.

Equipment – Jersey Repairs are still being worked on, Helmets should be back soon from reconditioning, 50 new shoulder pads were ordered – spent $3,500 on these.

Conservancy Fields – Delayed 1 month – the village is seeking support from local businesses to pay for the concession stand & storage sheds.  We would then be responsible for goal posts, bleachers & scoreboards.

Nick is meeting with Mike McHugh regarding using the Middle School for game fields if we have another rainy season this year.

Angie presented a rough draft of a Grade Director’s Manual – this was tabled & will be discussed next month.

May 15 – July 15, 2017 are the registration dates - look for it on Fliers to Families.

Player/Spirit Packs are out – deadline is June 25 – get your orders in.

We are moving our monthly meetings to the 2nd Wednesday of the month @ Rodeside.

Coaches Approval were tabled until next month – no quorum to vote.

Equipment Handout will be Monday July 24 – look for times on the website.

Line Painting & Goal Post will be done on July 24 – looking for helpers.

Weigh in & Team Pictures will be Tuesday August 15 @ DeForest.  Possible scrimmage on August 19 @ Warner Park.

Steve made a motion to adjourn the meeting. Beth seconds.

Meeting adjourned @ 9:05

Next meeting @ Rodeside Grill Wednesday July 12, 2017 @ 8:00pm

May 10, 2017

DeForest Youth Football Board Meeting May 10, 2017

 Nick Kemp, Paul Kirchberg, Beth Faust, Steve Blumer &  Josh Kelly were in attendance.
 
Meeting started at 8:00

Secretary  report – Paul made a motion to approve minutes Beth seconds. Motion passed

Treasurer report – Sheila was not there – Beth will contact her to get the books & start acting as interim treasurer.

Equipment – Tackle Wheels have been delivered.  Nick had pricing on new shoulder pads for the 7th & 8th graders.  Paul made a motion to approve a $3,000 cap on ordering new Ridell Rival JV pads. Josh seconds. Motion approved.  The reconditioned helmets are due back in June.  Jersey repairs are still in debate with Badger Sporting Goods.

 Conservancy Fields – nothing new to report on.

 Nick had coaching interviews and one of the 7th grade head coaches & the 6th grade head coach stepped down.  We are seeking new coaches to fill these positions – if interested contact Nick Kemp.

 2017 Fundraising – Cash Raffle will be our main fundraiser.  Steve made a motion to approve each family is responsible for selling 10 tickets or has to pay $100.  Paul seconds. Motion passed.

May 15 – July 15, 2017 are the registration dates - look for it on the DAYFL website.

 Player/Spirit Packs are in the works – look for an email soon.

 We are moving our monthly meetings to the 2nd Wednesday of the month @ Rodeside.

 Paul is checking with the village regarding 4th of July – if we do not have more coach volunteers our kids will not be walking this year.

 Sun Prairie has departed the DCAYFL.

 Steve took the scoreboards home & will try to fix them so we can have for this season.

 Steve made a motion to adjourn the meeting. Paul seconds.

 Meeting adjourned @ 9:09

Next meeting @ Rodeside Grill Wednesday June 14, 2017 @ 7:00pm.

 

April 19, 2017

DeForest Youth Football Board Meeting April 19, 2017

 Nick Kemp, Paul Kirchberg, Beth Faust & Josh Kelly were in attendance.

Meeting started at 7:02

Secretary  report – no quorum to vote on

Treasurer report – no info provided

Equipment – New helmets are in, reconditioned helmets will be back soon.  Nick is still checking on shoulder pad prices.

 Conservancy Fields – nothing new to report on.

 DHS Fields are still a huge concern.  Windsor or DMS are possible alternative locations.  Otherwise the program might have to buy a water pump if we have another rainy season to keep the playing fields playable.

 2017 Fundraising – We are working on new guidelines for the next season.  Hoping the Cash Raffle will be our only fundraiser.

 Coaching Reviews/Interviews took place on April 19th.

May 15 – July 15, 2017 are the registration dates - look for details on Fliers to Families.

 There will not be a parent information meeting this year as attendance in the past has been very poor.  Nick will conduct a parent/safety meeting on the first day of practice.

 Moving our monthly meetings to Wednesday instead of Sunday was discussed.

 USA Football is discussing the idea of switching 4th & 5th grade to flag instead of tackle football. 

 Meeting adjourned @ 7:31

Next meeting @ Rodeside Grill Sunday May 14, 2017 @ 7:00pm.

 

MARCH 12, 2017

DeForest Youth Football Board Meeting March 12, 2017

 Nick Kemp, Paul Kirchberg, Beth Faust, Steve Blumer, Angie VanOoyen, Nicole Heimbecker  & Jamie Denlinger  were in attendance.

Meeting started at 7:02

Secretary  report – Steve made a motion to approve. Paul seconds. Motion approved

Treasurer report – Sheila has resigned as treasurer – if anyone is interested in taking over this position please contact someone on the DAYFL board.  Beth Faust will take over the duties until a replacement has been found.

Equipment – New Shoulder Pads for the 7th & 8th grade were discussed.  We feel the skilled positions in these 2 grades need an upgraded shoulder pad.  Nick is checking on a couple more options as these are costly. 

Conservancy Fields will be breaking ground in July 2017 – we hope to be playing on them fall of 2018.

DHS Fields are still a huge concern.  We are seeking alternate locations to have practices & possibly games as the fields at the High School are not ideal.

Nick will be conducting Coaches Reviews & Interviews in April.  If you are interested in coaching next season, please contact Nick Kemp.

2017 Fundraising – We are working on new guidelines for the next season.  Hoping the Cash Raffle will be our only fundraiser.

May 1, 2017 is the tentative Registration Open Date look for it on Fliers to Families.

Angie VanOoyen has volunteered to make a Grade Director manual for future incoming grade directors. Nick Kemp & Eric Hamele are working on updating the Coach’s Manuals.

 Janesville 7th & 8th grade has joined the DCAYFL league.

 We talked about letting an outside club run the concessions at our home games due to lack of parent volunteers.  We will lose approximately $1000 - $2000 for our program.  We are hoping people will step up this year and help a little more.

Spirit & Player packs are in the works – we are hoping to provide the same apparel as the High School.

Paul made a motion to adjourn Steve seconds.

Meeting adjourned @ 8:49 pm

Next meeting @ Rodeside Grill Sunday April 9, 2017 @ 7:00pm.

FEBRUARY 12, 2017

DeForest Youth Football Board Meeting February 12, 2017

Nick Kemp, Beth Faust, Josh Kelly, Angie VanOoyen, & Jamie Denlinger  were in attendance.

Meeting started at 7:06

Secretary  report – Josh made a motion to approve. Jamie seconds. Motion approved

Treasurer report – Sheila was absent.

Equipment – Would like to have 12 people Coaches/Board Members for field set up – Steve Hackl might paint the lines again this year.  Waiting for a response from Badger on how they are going to handle jersey repairs this year.  Helmets needing reconditioning will be sent in soon.  Nick ordered 24 new Xenith helmets.  Shoulder Pad order will be tabled for next month.  Nick is still waiting on tackle wheel prices to determine how many we will order.

 The Village Budget for the Conservancy Fields was approximately $750,000 under the actual cost.  Items DAYFL will need to kick in money for are goalposts, scoreboards, concession stand & bleachers.  To get these done right away DAYFL might need to take out a loan.

 2017 Fundraising – We are working on new guidelines for the next season.  Hoping the Cash Raffle will be our only fundraiser.

May 1, 2017 is the tentative Registration Open Date.

 Janesville may be joining the DCAYFL league.

 Beth made a motion to adjourn Jamie seconds.

Meeting adjourned @ 8:23 pm

Next meeting @ Rodeside Grill Sunday March 12, 2017 @ 7:00pm.

December 11, 2016

DeForest Youth Football Board Meeting December 11, 2016

 Nick Kemp, Paul Kirchberg, Beth Faust, Angie VanOoyen, Steve Blumer, Jamie Denlinger & Eric Hamele were in attendance.

Meeting started at 7:06

Secretary report – Jamie made a motion to approve. Steve seconds. Motion approved

Treasurer report – Sheila was absent.

Equipment – We approved the purchase of 2 tackling wheel per team @ $120 each.  New improved shoulder pads were mentioned as an item to be purchased if we need to spend funds this year.  50 – 60 jerseys need to be repaired – these will be taken to Badger Sporting Goods. We need to recondition 36 helmets & approved the purchase of 24 new Xenith helmets.

 Next year player & spiritwear packs are going to be sold with the high school.

 2017 Fundraising – We are working on new guidelines for the next season.  Hoping the Cash Raffle will be our only fundraiser.

Conservancy Fields – groundbreaking Spring 2017 – possible usage Fall 2018. We will share the field with Norski LaCrosse.

 Nick will be setting up End of Season Coach Evaluations.  No major issues were expressed this season.

 Paul made a motion to adjourn Steve seconds. 

Meeting adjourned @ 8:23 pm

 Next meeting @ Rodeside Grill Sunday January 8, 2017 7:00pm.

October 10, 2016

DeForest Youth Football Board Meeting October 10, 2016

Nick Kemp, Paul Kirchberg, Beth Faust, Josh Kelly, Angie VanOoyen, Steve Blumer, Jamie Denlinger & Nicole Hembecker were in attendance.

Meeting started at 7:35

Secretary report - Motion to approve by Steve second by Paul. Motion approved.

Treasurer report – Sheila was absent. Nick bought a new generator for $250 & a Sump pump for $40.

Equipment – Coaches are requesting Tire Dummies for next year – Nick will look into a cost.  Josh will be cleaning out the shed & getting ready for equipment turn in on October 23- check website for times.  Goalposts need to be taken down & rebar stakes need to be put in the fields for ease of painting/locating next year. 

 Field Conditions were horrible this year due to excessive rain – Eric Hamele is checking into bringing dirt to fill in the low points on the fields to eliminate puddle formation.  We used the sump pump this year to help move water but the fields need to be leveled if we want to use these fields next season.

We will not have a Meat Raffle this year – lack of parent volunteers.

2017 Fundraising – The Cash Raffle was a great success – we raised $13,540.  The DAYFL board will be discussing future fund raising obligations.  The cash raffle made more than a whole years worth of fundraising efforts from other events.  We are hoping this will be the only fundraiser DAYFL parents will have to do. 

Conservancy Fields – groundbreaking Spring 2017 – possible usage Fall 2018.

 Nick will be setting up End of Season Coach Evaluations.  No major issues were expressed this season.

 Paul made a motion to adjourn Steve seconds. 

Meeting adjourned @ 9:31 pm

 Next meeting @ Rodeside Grill Sunday November 13, 2016 7:00pm

August 15, 2016

DeForest Youth Football Board Meeting August 15, 2016

Nick Kemp, Paul Kirchberg, Sheila Smozynski, Beth Faust, Josh Kelly, Angie VanOoyen, Steve Blumer & Jamie Denlinger were in attendance.

Meeting started at 8:12.

Secretary report - Motion to approve by Steve second by Paul. Motion approved.

Treasurer report – Blue Sombrero processing fee is higher than last year. 9 players hare still not paid registration fee – PLEASE get your registration fees in! Taxes for 2015 are filed per our accountant. Steve made a motion to approve second by Josh. Motion approved.

Equipment – New gold pants were ordered for 7th & 8th grade - $1,500 of this was paid by the Edge Fitness fundraiser – THANKS!! Stickers still need to be applied on some helmets.

Player & Spirit wear stores were reopened to generate more interest & $ for the program.

Pictures & Weigh-in on Tuesday August 16th. Coaches please have kids in alphabetical order & your binders ready to go. Birth certificates will be needed for new players.

2016 Fundraising - Cash Raffle – SELL SELL SELL – tickets DUE August 26 - winner announced @ 6:00 before the August 2nd game which is also Youth Night.
                               Alliant Energy – look for sign up geniuses
                               Meat Raffle – pending – need chairperson

New Concession Chairperson is Tammie Lauritzen – Thank You & please show your support by signing up to help with the concessions!

Conservancy Fields – groundbreaking Spring 2017 – possible usage Fall 2018. Nick was going to talk with the Lacrosse Club & see if we can use Linde Field for our games in 2017 since we will be sharing our fields with them at Conservancy.

Game schedules should be finalized by August 22nd.

Officials are being lined up by Nick – 3 officials will be used for 4th & 5th grade. 4 officials will be used for 6th, 7th & 8th grade. We pay the officials $50 per game.

Youth Night – September 2nd. The raffle drawing will take place @ 6:00 in front of the stadium. Players should wear their jerseys for free admission into the game. Players & Coaches will line up near the flag pole @ 6:30. At 6:45 they will create a tunnel for the Varsity Team to run through then go back to the stands. At halftime players will meet on the track by their coaches & will be announced by team. Please tell your players to be on their best behavior! 8th grade is responsible for selling the 50/50 raffle tickets – they get to keep this money to help pay for their year-end tournament.

Paul made a motion to adjourn Steve seconds.

Meeting adjourned @ 9:27 pm

Next meeting @ Rodeside Grill Sunday Sptember 11, 2016 7:00pm.

June 12, 2016

Add DeForest Youth Football Board Meeting June 12, 2016

Nick Kemp, Paul Kirchberg, Sheila Smozynski, Beth Faust, Josh Kelly, Brenda Laufenberg, Angie VanOoyen & Steve Blumer were in attendance.

Meeting started at 7:01.

Secretary report - Motion to approve by Paul second by Josh. Motion approved.

Treasurer report – Nothing major to report. Steve made a motion to approve second by Paul. Motion approved.

Equipment – We need to order the following: 2 cases Ice Packs, 1 case athletic tape, 1 case mouth guards, 4 cases line paint & possibly some stretch wrap. Dicks is donating a $50 gift card to all the teams – we talked about using this money to buy new cones

2016 Fundraising - Cash Raffle – tickets will be handed out at registration
Alliant Energy – look for sign up geniuses


We are still looking for a Concession Chairperson - please let anyone on the board know if you are interested. No one volunteered to chair the taco stand at the 4th of July – we will not be having – loss of revenue of approx $2,500 to the program. We really need some help from parents!!

Registration deadline is July 15. Please get registered!!

The Grid Iron Pig Roast will be July 30 @ Fireman’s Park.

Youth Night will be September 2nd this year.

Equipment handout will be July 24 – check website for times. Everyone will get their 10 raffle tickets – winner announced September 2nd at Youth Night.

Paul made a motion to adjourn Steve seconds.

Meeting adjourned @ 9:34 pm

Next meeting @ Rodeside Grill Sunday July 10 2016 7:00pm.
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May 8, 2016

DeForest Youth Football Board Meeting May 8, 2016

Nick Kemp, Paul Kirchberg, Sheila Smozynski, Beth Faust, Josh Kelly, Brenda Laufenberg, & Steve Blumer were in attendance.

Meeting started at 7:01.

Secretary report - Motion to approve by Paul second by Sheila. Motion approved.

Treasurer report – Major Expenses paid were the Donation to the DHS Weight Room - $2,500 & the Trainer - $1,700. Steve made a motion to approve second by Paul. Motion approved.

Equipment – New helmets are all stickered & inventoried. We are ready for the upcoming season! Nice job Josh!

2016 Fundraising - Cash Raffle – tickets will be handed out at registration
Alliant Energy – look for sign up geniuses
Meat Raffle – Sept/Oct

We are still looking for a Concession Chairperson & 4th of July Chairperson – please let anyone on the board know if you are interested.

Registration will go live on May 11th. July 15 is the deadline for the discounted fee. There will be a parent & coaches meeting on May 11. Details to follow on the website.

The Grid Iron Pig Roast will be July 30 @ Fireman’s Park.

Youth Night will be September 2nd this year.

Conservancy Fields were discussed. Turf fields, goalposts & scoreboards were discussed. Turf fields are too costly to have. We will need to raise money to help with the cost on the goalposts & scoreboards.

Paul made a motion to adjourn Steve seconds.

Meeting adjourned @ 8:09

Next meeting @ Rodeside Grill Sunday June 12 2016 7:00pm.

April 10, 2016

DeForest Youth Football Board Meeting April 10, 2016

Nick Kemp, Paul Kirchberg, Beth Faust, Josh Kelly, Angie VanOoyen, & Steve Blumer were in attendance.

Meeting started at 7:01.

Secretary report - Motion to approve by Steve second by Paul. Motion approved.

Treasurer report – no major expenses – rent & utilities. New helmets & reconditioning will be due soon – approx. cost is $4,050. Paul made a motion to approve second by Angie. Motion approved.

Equipment – The new helmets & reconditioned ones are back in the warehouse. Josh will record & put them into inventory. Shoulder Pads might need to be ordered. We discussed possibly ordering some better quality pads for the upper grades. This will be discussed further after we see the registration numbers.

2016 Fundraising - Cash raffle Idea – tickets will be handed out at registration
Alliant Energy – look for sign up geniuses
Meat Raffle – Sept/Oct

DHS Weight Room – the High School is asking for donations to the Weight Room which is in dire need of a face lift. DAYFL will donate $2,500 & possibly more if we have the funds to do so.

We are still looking for a concession chairperson & 4th of July Chairperson – please let anyone on the board know if you are interested.

Registration will go live on May 9th. There will be a parent & coaches meeting on May 11. Details to follow on the website.

The Grid Iron Pig Roast will be July 30 @ Fireman’s Park.

Paul made a motion to adjourn Steve seconds.

Meeting adjourned @ 8:51.

Next meeting @ Rodeside Grill Sunday May 1, 2016 7:00pm.

March 13, 2016

DeForest Youth Football Board Meeting March 13, 2016

Nick Kemp, Beth Faust, Josh Kelly, Angie VanOoyen, & Steve Blumer were in attendance.

Meeting started at 7:04.

Secretary report approved by Steve second by Angie

Treasurer report - not available - Sheila was not present.

Equipment – Inventory was done on the helmets. There are 39 Schutt helmets that are no longer wanted to be put in use unless it is a last resort. That means there are 36 helmets that need to be sent out for reconditioning. Nick wants to order more Xenith helmets. Steve made a motion to purchase 24 new Xenith helmets @ $109 – $2,616 total cost to the program. Beth seconds. Motion approved.

2016 Fundraising – March 29th – Scoopie Night
Cash raffle Idea - Paul will get details

We want to purchase 50 hats to be given to the coaching staffs & the extras can be sold at the concession stand. Steve made a motion to purchase the hats. Josh seconds. Motion passed.

We are still looking for a concession chairperson & 4th of July Chairperson – please let anyone on the board know if you are interested.

Registration will go live on May 9th. There will be a parent & coaches meeting on May 11. Details to follow soon.

We talked about the first 3 days of practice combining all squads and divide them into position groups & work with the kids together to help with the new coaching staffs.

Meeting adjourned @ 8:01.

Next meeting @ Rodeside Grill April 10, 2016 7:00pm.
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December 13, 2015

DeForest Youth Football League

Board Members in attendance Nick Kemp, Paul Kirchberg, Sheila Smozynski, Beth Faust, Angie VanOoyen, Steve Blumer & Josh Kelly

Meeting called to order by Nick at 7:07 pm.

Secretary report - Motion made by Steve to approve second by Paul. Motion passed.

Treasurer report - rent is paid through January. No other large expenses due at this time. Steve made a motion to approve the treasurer report Paul seconds motion approved.

Equipment - 90 helments need to be disposed of or reconditioned. DNA Schuttes are old. Should we buy new or recondition 40 of the old Riddel helmets? Nick will talk to Badger to see what the cost on new helmets vs reconditioning will be. Some families have still not turned in equipment. The grade directors will be contacting these families - please get you equipment handed in!! 60 jerseys that are in need of repair are being sent back to Badger Sporting Goods & fixed for no charge.

We are seeking Chair People for the following - Concessions, 4th of July Food Stand, Field Maintenance & Player Safety Coach. If you are interested in any of these, please contact a board member.

Elections for the following were held:
Asst. Program Director - Paul Kirchberg
Secretary - Beth Faust
Equipment Manager - Josh Kelly
Grade Directors: 8th - Brenda Laufenberg
7th - Steve Blumer
6th - Angie VanOoyen
5th - Michelle Reyes
4th - open
Thanks to all for the continued dedication to the DAYFL program.

The board proposed to reimburse the coach's next year. We are still working on the exact details. We also want to provide hats for all coaches & polo shirts for the Head & 2 asst coaches supplied by DAYFL to create a uniformed look.

Fundraising: Scoopie Night - possibly March 29
Alliant Energy - Spring Event sign ups coming soon
Meat Raffle - October 2016
Cash Raffle - Info coming soon

Meeting adjouned @ 8:11

Next meeting February 14, 2016 7:00 pm. @ Rodeside Grill


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November 8, 2015

DeForest Youth Football League

November 8, 2015

Board Members in attendance Nick Kemp, Sheila Smozynski, Beth Faust, Angie VanOoyen, Brenda Laufenberg, Darryl Clark, Steve Blumer & guest Josh Kelly

Meeting called to order by Nick at 7:05 pm.

Secretary report - Motion made by Steve to approve second by Darryl. Motion passed.

Treasurer report - referee fees went up this year as we paid the refs $50 per game up from $40 & we had 4 refs instead of 3. Trainer bills were increased because we switched to one field so the trainer was on hand for more hours per day. Checking account sits at $17,700 with no more major expenses to pay this year. Darryl made a motion to approve the treasurer report Steve seconds motion approved.

Equipment - hand-in went well. November 15 will be the final day to hand in equipment. 60% of the old leg pads were tossed. They were old & most kids are using girdles.

Nick, Paul & Eric have a meeting with Kelli Bialkowski, director of Parks and Rec, on November 9th to discuss new game fields amenities.

Fundraising - Cash raffle Idea - Paul will get details
Meat Raffle - raised $2,100 - thanks to all who volunteered!
Scoopie Night - sometime in April

We are in need of a concession chairperson. This would fulfill all volunteer obligations. Please contact a board member if interested.

We are seeking a Field manager to help with upkeep on the fields. This would fulfill all volunteer obligations. Please contact a board member if interested.

Secretary nomination - Melissa Nelson - 8th grade parent

Jersey repair - checking with company that supplied jerseys to see if they will mend the damaged jerseys.

Coaches apparel next year - what does the league provide? We want a more uniform look for the coaching staff.

Next year equipment needs - lineman chutes??

Meeting adjourned @ 8:26.

Next meeting will be December 13, 2015 Rodeside Grill at 7:00 pm.

October 11, 2015

DeForest Area Youth Football Meeting

October 11, 2014

Meeting called to order by Nick at 7:04 pm.

Board Members in attendance Nick Kemp, Paul Kirchberg, Beth Faust, Louie Williams, Angie VanOoyen, Brenda Laufenberg, Darryl Clark, & Steve Blumer.

Secretary report approved by Steve seconded by Angie. Motion to approved passed.

Treasurer Report - Sheila was absent.

Equipment Report - All Old shoulder pads were removed from the shed & thrown out. Goal posts are coming down Sunday & returned to the shed.

Field Search - the village is purchasing land out by Conservancy Place. Construction will start summer of 2016. We will hopefully be playing on new fields the fall of 2017. Paul, Nick & maybe Eric Hamele will be sitting down with the village to discuss right to use & amenities. We will be responsible for putting up a concession stand/storage shed with possible bathrooms. New Complex needs - goalposts, scoreboards, lights for 1 field, bleachers, concession stand/storage/bathroom.

Fundraising - Meat Raffle - October 18 @ Club 51
2016 Cash raffle Idea - Paul will get details.

All families need to get their volunteer obligations done. If you have not got both game day & fundraiser obligation you will be billed $100. Please contact your grade director if you are unsure or need to get this accomplished.

Field prep will be talked about with Eric Hamele - reseed before winter?

Game pants - only order sizes we need.

Jersey repair - we will be getting some quotes from a couple vendors. We will pay someone to fix - are there any parents that might have a contact?

Next year apparel?? Badger or Kollegetown?

Coaching apparel for next year - matching apparel?? Pullover & a hat provided by the program & an option to buy more if the coachs want.

Equipment hand-in is scheduled for October 25, 2015 4:00 - 5:30 @ the shed for all teams except 8th grade - times per grade are posted on the website. We will need each grade director & at least one coach per grade. 8th grade/alternative day is November 15. Please have all uniforms washed & helmets wiped down & cleaned.

We need a concession Chairperson for next season. Any volunteers??

We have a possible candidate who is considering being next season's Equipment Manager.

Nominations for board positions are being taken by Nick Kemp - please contact him if you are interested.

Next meeting November 8, 2015 @ Rodeside Grill.

Meeting adjourned @ 8:24.
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September 13, 2015

De Forest Area Youth Football Board Meeting

September 13, 2015

Meeting called to order by Nick at 7:06 pm.

Board members in attendance: Nick Kemp, Paul Kirchberg, Sheila Smozynski, Beth Faust, Louie Williams, Steve Blumer, Brenda Laufenberg, Darryl Clark, Angie Van Ooyen & Michelle Reyes.

Treasurer’s Report - Major expense increase was League Fees to Dane County. Insurance cost have almost doubled. Motion to approve by Paul second by Beth motion approved.

Secretary’s Report - posting to website soon - technical difficulties.

Equipment Report - Game pants for next year need to be purchased. Nick will get some samples to look at & vote on the color. Need to order more line paint. 28 pairs of shoulder pads need to be tossed.

Field Search - No additional info from the village at this time. We are still hoping to be gifted some land from the village.

Apparel - Badger is out of stock on some of the coach's apparel. We also are ordering some more of the baseball hats as some of the coach's did not get them due to needing to have 2 teams for 4th grade. The replica jerseys (sublimation apparel) from Kollegetown are stuck in shipping. This order is supposed to ship on Sept. 18 so we should have it to you soon.

Fundraising - Scoopie Night - date not set yet
Meat Raffle - October 18, 2015 @ Club 51
Cash Raffle - next year - still in planning stage


Equipment hand in will be Sunday October 25 - look for times on the website.

Youth Night went well - the kids loved running on the field. The 8th graders did an EXCELLENT job with the 50/50 raffle - raised $503!

New games field - people are liking the new location - softer ground - better concession sales. Port-a-Potty cannot be moved any closer as the school does not want the removal truck driving on the grass - Sorry!

Need to find someone to fix the stiching on some of the stock jerseys? A parent?

Next meeting will be October 11, 2015 7:00 pm @ Rodeside.

Sheila made a motion to adjourn the meeting second by Steve. Meeting was adjourned at 8:37 pm.

Board Meeting Minutes

De Forest Area Youth Football Board Meeting

March 8, 2015

Meeting called to order by Nick at 7:02 pm.

Board members in attendance: Nick Kemp, Paul Kirchberg,  Beth Faust, Louie Williams, Darryl Clark & Angie Van Ooyen.

Treasurer’s Report -  Nothing to report – Sheila was absent.

Secretary’s Report  - Paul made a motion to approve second by Darryl motion passed.

Equipment Report – Game pants – we need to purchase new ones.  The old game pants can be used for practice pants.  Some kids like to wear the shorts & knee pads for practice so practice pants might be phased out.  Nick will check on prices.

We also need to purchase a trailer dolley.  Cost will be checked on for this. 

Nick made a propoal to recondition 58 helmets @ $40 each and buy 35 new Xenith helmets @ $109 each – total cost would be @ $6,135.  Paul made a motion to pass Louie seconds motion is approved.

Field Search -  No additional info regarding this.

Apparel – Nick will bring a book from Badger Sporting Goods to look over  their apparel for the Player & Spirit Packs at the next meeting.

Fundraising -   Scoopie Night - date not set yet

                       Golf Outing - June 12, 2015

                       4th of July  - food stand & possible football throw booth

                       Meat Raffle - October 2015

                       Alliant Center opportunities

2015 DHS Coordinator is being sought.  Eric Hamele was a suggestion – Nick will talk to Mike Minick.

Player Safety Coach – Nick Kemp will be taking this over for 2015.

Website -  will be switching to Blue Sombrero – this will save the program $675 per year as it is a free.

Eric Hamele was here to propose suggestions for fields improvements.  He will be meeting with McQue once the snow is gone to make some plans on how to improve the fields.  We are also checking into the Linde fields – possibility we might be able to use some of the land out there.

Next meeting will be April 12, 2015 7:00 pm @ Rodeside.

Paul made a motion to adjourn the meeting second by Louie. Meeting was adjourned at 9:26 pm.

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De Forest Area Youth Football Board Meeting
 
February 8, 2015
 
Meeting called to order by Nick at 7:02 pm.
 
Board members in attendance: Nick Kemp, Sheila Smozynski,  Beth Faust, Louie Williams, Steve Blumer, Brenda Laufenberg, Darryl Clark & Angie Van Ooyen.
 
Treasurer’s Report -  Final stock jersey cost was $10,120.  Motion to approve by Steve second by Darryl motion approved.
 
Secretary’s Report  - no minutes to approve.
 
Equipment Report - Louie will do an inventory to see how many helmets need reconditioning this year.  We talked about sending them to Badger Sporting Goods for $40 per helmet instead of shipping them out this year.  
 
Field Search -  No additional info from the village at this time.  We are still hoping to be gifted some land from the village.  
 
Apparel - we had a discussion on KollegeTown vs. Badger Sporting Goods.  Lots of ideas - tabled for further discussion & possible samples from each to look at next meeting. 
 
Fundraising -   Scoopie Night - date not set yet
                       Golf Outing - June 12, 2015
                       4th of July  - food stand & possible football throw booth
                       Meat Raffle - October 2015
                       
 
2015 DHS Coordinator is being sought.  There are a couple possibilities being considered.
 
Player Safety Coach - looking for a volunteer to fill this position.
 
2015 Registration will be open May 1st on the DAYFL website.
 
Spring Kickoff Meeting tenatively set for May 9.
 
Equipment handout Saturday July 26.
 
1st practice will be August 4th.  The hours of practice are more limited this year.  Each squad will make their own practice schedules.
 
1st game will be Saturday September 12.
 
Look on the website for final dates.
 
Next meeting will be March  8, 2015 7:00 pm @ Rodeside.
 
Sheila made a motion to adjourn the meeting second by Steve. Meeting was adjourned at 8:59 pm.
 
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
 
DeForest Area Youth Football Board Meeting
 
October 12, 2013
 
Meeting called to order by Nick at 7:09 pm.
 
Board members in attendance: Nick Kemp, Paul Kirchberg, Sheila Smozynski,  Beth Faust, Louie Williams,Jake Nicholson, Steve Blumer, Brenda Laufenberg, Darryl Clark & Angie Van Ooyen
 
Treasurer’s Report -Steve made a motion to approve the P&L Darryl second. Motion approved.
 
Secretary’s Report  - Paul made a motion to approve the minutes  Jake second.  Motion approved.
 
Equipment Report - need to pull the goal posts & get them stored in the shed - home games are done.  Old Shoulder Pads & helmets need to be discarded before equipment hand-in.  Jersey Repairs seem to be holding up.
 
We are still looking for website sponsors - we have gotten responses from Athletic Revolution & Texas Roadhouse.  All others will be taken off the website.
 
Field Maintenance - Eric Hamele is going to contact the High School Lawn Crew & see what they can do before the snow flies to help the fields for next season.
 
Sport Venue review - tabled for next meeting.
 
The land DAYFL was looking to buy is possibly being bought by the Village of DeForest - DAYFL is hoping they will be gifting this land to our program. 
 
Meat Raffle was a great success - we made $2,400 - THANKS to all volunteers and participants!
                       
Elections for Program Director, Treasurer, Equipment Manager & Grade Directors will be done after this season is over.  If you are interested in any of these positions, please contact a board member. Nominations will be taken until the end of October.
 
KollegeTown vs. Badger Sporting Goods next year - tabled until next month.
 
Replica Jerseys will not be an option for sale this year.
 
Equipment Hand-in will be Sunday October 26 from 4:00 - 6:00.  All grades at anytime. 
 
Next meeting will be November 9, 2014 7:00 pm @ Rodeside.
 
Steve made a motion to adjourn the meeting second by Paul. Meeting was adjourned at 8:24. 
 
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DeForest Area Youth Football Board Meeting
 
September 14, 2013
 
Meeting called to order by Nick at 7:07 pm.
 
Board members in attendance: Nick Kemp, Paul Kirchberg, Sheila Smozynski,  Beth Faust, Louie Williams,Steve Blumer, Brenda Laufenberg, Darryl Clark & Angie Van Ooyen
 
Treasurer’s Report - Beth made a motion to approve the P&L Steve second. Motion approved.
 
Secretary’s Report  - Steve made a motion to approve the minutes  Paul second.  Motion approved.
 
Equipment Report - Louie looked into another possible storage shed but the cost was much higher so we will keep looking.  He has also gotten a lot of complaints about the jerseys - the stitching is coming loose on the numbers.  Nick will contact Badger & see what we need to do.
 
We are still looking for website sponsers - we have gotten one response from Athletic Revolution.
 
Field conditions have been ok so far - we are going to look for volunteers in the fall to help re-seed after the season is over.
Youth Night went well - all volunteers efforts were appreciated!  
 
Fundraising -      Meat Raffle - October 5 @ Club 51 1:00 - 3:00
                       
Elections for Program Director, Treasurer, Equipment Manager & Grade Directors will be done after this season is over.  If you are interested in any of these positions, please contact a board member.
 
End of season survey - due to lack of response in previous years, we will not be sending it out this year.  If you have any suggestions or complaints please do so on the website.
 
Weigh-In and Picture Night went well - next year we might try & do them on the same night.
 
8th grade tournament will be in DeKalb, IL  November 1st & 2nd.
 
Next meeting will be October 12 2014 7:00 pm @ Rodeside.
 
Paul made a motion to adjourn the meeting second by Steve. Meeting was adjourned at 8:29. 
 
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De Forest Area Youth Football Board Meeting
 
August 10, 2014
 
Meeting called to order by Nick at 7:14 pm.
 
Board members in attendance: Nick Kemp, Paul Kirchberg, Sheila Smozynski,  Beth Faust, Jake Nicholson, Steve Blumer, Brenda Laufenberg, & Darryl Clark.
 
Treasurer’s Report -  motion to approve by Steve second by Jake motion approved.
 
Secretary’s Report  - motion to approve by Steve second by Paul motion approved.
 
Equipment Report - We tried to order Xenith helmets for the players who we are having difficulty with correct fits.  Xenith helmets are on backorder nation wide.  Please let coaches know if your child is having any helmet issues so they can be corrected.
 
Sponsorship Letters will be mailed out this week - let Sheila know if you have a business or work for an employer that would like to sponsor DAYFL and have an ad on our website or trailer.
 
The safety meeting that Nick had was not very well attended.  Nick will be sending out an email pinpointing the important issues that were covered.
 

Jake Nicholson will be heading up the 8th grade Brat Bust to make money for the 8th grade tournament.  We will be needing volunteers including players from the 8th grade to help out.

These additional coaches have been approved by the board: 7th grade - Nate Erickson, Robert Reece &  Eric Hamele  5th grade - Matt Garcia, Mark Endres & Travis Ebel.
 
Stock Jerseys will be handed out Thursday August 14th after practice.  Parents please fill out the Jersey agreement form.  Jerseys will not be released to the player until an agreement form has been filled out by the parent.
 
We have a couple tenative scrimmages scheduled with Sun Prairie - 4th - 6th grade - August 27th ~ 7th - 8th grade August 28.  Times & Locations still  to be determined.
 
Picture Night is Tuesday August 19th.
 
Fundraising - Meat Raffle - October 5th 2014 - look for the sign up genius if you want to fill your volunteer requirement
 
Youth Night will be September 5th
 
Next meeting will be September 14, 2014 7:00 pm @ Rodeside.
 
Sheila made a motion to adjourn the meeting second by Steve. Meeting was adjourned at 9:02 pm.
 
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DeForest Youth Football Meeting

 
July 14, 2014
 
Meeting called to order by Nick at 7:11 pm.
 
Board members in attendance: Nick Kemp, Paul Kirchberg,Beth Faust, Steve Blumer, Louie Williams & Darryl Clark.
 
Treasurer’s Report -  Sheila will email for board to approve.
 
Secretary’s Report  - Paul made a motion to approve Louie second - motion approved.
 
Equipment Report - Helmets are back from reconditioning - they were inventoried and put away.  Nick & Louie have the shed all organized & ready for equipment handout on July 20.  Line paint has been purchased - a crew of volunteers will help paint the fields a couple days before practice begins.  Additional spike cleaners were purchased so each squad will have one.  We need to order nice hangers and a hanging system for the new stock jerseys. Nick will research some options.  
 
Field Search - we need to meet with a banker to see exactly what we would need for funds to possibly get this ball rolling.  
 
Player Packs will be in soon for anyone who ordered.  The Spirit Wear will be posted soon for families to order.  DAYFL will receive a 10% kickback on all purchases.
 
The Sponsorship letter is being revamped and will be sent out soon to local business to help cover the cost of the website which is currently $575 per year.
 
Nick Kemp has volunteered to be the Player Safety Coach.  There will be a coaches safety meeting July 21 @ 7:00 at the Fireman's Park Pavillion.  Player & Parents safety meeting date & time still to be determined.  Look on the website for this info soon.
 
We received 2 landscaping quotes - it is too late to do any back filling & seeding but we would like to do some fertilizing to help improve the grass that is there.  Nick will talk to Mike McHugh to see if the High School will let us do this.  In the fall, we might reseed.
 
Fundraising - Golf Outing - numbers were down - we are going to ask Grid Iron if they would move the date to a Saturday &
                                           see if that helps with numbers.
                      4th of July - Dunk Tank - not very profitable
                                        Walking Taco stand did well - waiting for profit $ from Sheila
                      NO BAND CAMP this year - WJJO not hosting 
                      Meat Raffle - October 2014
 
Background Checks are being done on new coaches and anyone who needs an update.
 
If Coaches have not did their USA Football certification - please get this done!
 
August 26th will be our Weigh-In at the Weight Room in the DeForest High School.  Times will be posted on the website soon.
 
Next meeting will be August 10, 2014 7:00 pm @ Rodeside.
 
Paul made a motion to adjourn the meeting second by Steve. Meeting was adjourned at 8:21 pm.
 
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De Forest Area Youth Football Board Meeting
 
June 8, 2014
 
Meeting called to order by Nick at 7:02 pm.
 
Board members in attendance: Nick Kemp, Paul Kirchberg, Sheila Smozynski,  Beth Faust, Jake Nicholson, Steve Blumer, Louie Williams, Brenda Laufenberg & Darryl Clark.
 
Treasurer’s Report -  motion to approve by Steve second by Jake motion approved.
 
Secretary’s Report  - no minutes to approve.
 
Equipment Report - Louie cleaned out the shed last week - looks great ! We have 80 old Schutt helmets that are old and cannot be used anymore.  We will keep some for fundraising events and throw out the others.
The practice pants are getting very worn out.  We discussed using shorts with girdles & knee pads as an alternative to purchasing more pants.  Shoulder pads were counted - there are about 12 pairs that are old so if after equipment handout we need more, we will purchase new ones then.  Line paint & Painters Tape needs to be purchased.  Coaches requested Cleat Cleaners for all squads. 
 
Field Search -  Paul talked to a consultant - he will send us the details and it will be discussed next meeting. 
 
Player Pack - opening back up from June 16 - June 22 - a lot of people missed the order deadline.
 
Fundraising -    Golf Outing - June 20, 2014
                       4th of July  - sign up genius will be sent out soon
                       Meat Raffle - October 2014
 
Equipment Handout will be done for all grades tentatively July 12th at one of the Elementary Schools to be decided.
 
Mark Olson has accepted the Freshman Coaching position at the High School.  Nick Kemp would like to take over the Coach’s Director job for this year.  Paul made a motion to approve Jake second motion approved.
 
Player Safety Coach - looking for a volunteer to fill this position.
 
Website Sponsorship Letter will be sent out to local businesses.
 
We are getting quotes from Ziegler Landscaping, Windsor Lawns & Earth Scapes for fixing up the fields. 
 
The following coaches were approved for the 2014 season:
   8th grade - Paul Kirchberg, Ronnie Lee, Jake Nicholson, Rick Stuggen, Boyd Erdman & Nick Kemp
   7th grade - Chad Yocum, CT Olson, Mike Holler, Josh Kelly & Mike Kuchar, Nate Erickson & Paul Van Ooyen
   6th grade - Todd Grundahl, Damien Girten, Rick Wueben,Paul Jacobsen, Mark Ubersitzig & Duane Zenke
   5th grade - Ken Grull, Brett Orr, Drew Briowdowski, Matt Garcia & Mark Paulette
   4th grade - Brad Rauls, Glenn Tompkins, Jared Williams & Eric Marquardt
 
Paul made a motion to approve all of these coaches Jake second Motion approved. 
 
Jersey order will be placed soon.  Numbers will be targeted by position. 
 
Next meeting will be July 13, 2013 7:00 pm @ Rodeside.
 
Sheila made a motion to adjourn the meeting second by Steve. Meeting was adjourned at 8:37 pm.
 
 
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De Forest Area Youth Football Board Meeting
 
April 13, 2014
 
Meeting called to order by Nick at 4:01 pm.
 
Board members in attendance: Nick Kemp, Beth Faust, Sheila Smozynski, Jake Nicholson, Steve Blumer, Brenda Laufenberg & Darryl Clark.
 
Treasurer’s Report -  Joe Aliota has filed an extension for the taxes.  No major expenses to report.  Sheila will send a budget to board members to analyze for next meeting.  Sheila is submitting a grant application to USA Football to help cover the cost of new shoulder pads & game pants that are needed.
 
Secretary’s Report  - Steve made a motion to pass Jake second - motion passed.
 
Equipment Report - Louie was not at the meeting - nothing to report.
 
Field Search - Board is meeting on Thursday with a realtor to look at a potential land parcel to purchase.
 
Matt Kimmes from Kollege Town presented jersey options for stock jerseys. Player Packs & Spirit Packs designs were decided on.
 
Fundraising - Golf Outing - June 20, 2014
4th of July
Meat Raffle - October 2014
 
2014 Registration/Spring Kick Off Meeting/Jersey Sizing is set for Saturday May 10th @ DeForest Middle School.
 
Equipment Handout will be done for all grades tentatively July 12th at one of the Elementary Schools to be decided.
 
Player Safety Coach - looking for a volunteer to fill this position.
 
Website Sponsorship Letter will be sent out to local businesses.
 
Nick & Paul had a meeting with Coach Minick & Mark Olson about the upcoming season & what the High School & 8th grade Coach's Director expectations are.
 
Next meeting will be May 8, 2013 7:00 pm @ Rodeside.
 
Sheila made a motion to adjourn the meeting second by Steve. Meeting was adjourned at 6:13 pm.
 
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De Forest Area Youth Football Board Meeting  
March 9, 2014
 
Meeting called to order by Nick at 7:03 pm.
 
Board members in attendance: Nick Kemp, Paul Kirchberg, Beth Faust, Louie Willams, Steve Blumer, Brenda Laufenberg & Darryl Clark.
 
Treasurer’s Report -  Sheila was not in attendance.
 
Secretary’s Report  - Steve made a motion to pass Paul seconds - motion passed.
 
Equipment Report - Louie found an alternative location for the storage shed.  Nick and Loiue will check into.  Helmet reconditioning is done - we should get the helmets back within the next week. $35 Schutt Shoulder Pads - Louie will inventory shoulder pads to see how many new ones need to be purchased.
 
Field Search - we are still checking on possible land parcels to buy.
 
DAYFL Time Line was finalized.  It will be posted on the website as an official document.
 
Paul did a cost analysis for the purchase of Stock Jerseys.  If we purchased for the whole program, the initial investment would be approximately $10,300. This would result in an increase in Player Fees with an option for the player to buy a replica jersey to keep if wanted.  Should we start with just 7th & 8th grade and see how it works?  Less money, less risk if it doesn’t work well.  Nick is waiting for prices from Ripon (High School uses) and also will talk to some of the other programs that are currently using the stock jerseys.  We will discuss further next month.
 
Missing equipment was brought to the attention of the grade directors.  There are still a  couple families that have equipment - Please get your equipment to your grade director.
 
St. Olaf’s & DHS has approved any field conditioning we want to do.  Reseeding will be done at some point after Lacrosse is done.  We will get some bids from local landscaping companies to have the fields rolled & leveled.
 
Fundraising -  Scoopie Night - March 11
                     Alliant - Horse Fair - April 2014 - tentative
                     Golf Outing - June 20, 2014
                     Meat Raffle - October 2014
 
Updated Code of Conduct , DAYFL By-Laws and Grievance Procedures including DAYFL Incident Report & Incident Log were reviewed.  Steve made a motion to approve Jake second - motion approved.
 
Coaches Registration will be available March 16th.   Coaches Assessments will be scheduled sometime in April. 4th grade will be individual assessments, 5th - 8th grade will be done together as a grade.
 
Summer Football Camps:
Don Beebe House of Speed Youth Camp - June 27 - June 28 Mt. Horeb $130
Green Bay Packers Youth Camp - various dates(posted on website) - $250
 
2014 Registration/Spring Kick Off Meeting/Jersey Sizing is tentatively set for Saturday May 10th @ DeForest Middle School.
 
Equipment Handout will be done for all grades tentatively July 12th at one of the Elementary Schools to be decided.
 
Coaches Director duties need to be defined and followed.  A meeting with Mike Minick will be scheduled.
 
2014 Budget - Sheila will work on this.
 
Spirit Wear & Player Packs Options were tabled for next week.
 
Player Safety Coach - looking for a volunteer to fill this position.
 
Next meeting will be April 13, 2013 7:00 pm @ Rodeside.
 
Paul made a motion to adjourn the meeting second by Jake. Meeting was adjourned at 9:16 pm.
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DeForest Youth Football Board Meeting
February 9, 2014

Board members in attendance: Nick Kemp, Paul Kirchberg, Sheila Smozynski, Beth Faust, Steve Blumer, Brenda Laufenberg & Darryl Clark.
 
Treasurer’s Report -  Net Income for 2013 was $9,000.  Sheila will check into maybe putting this money into a savings account or a CD to make a little extra.  Quarterly rent will be the next large expense along with the helmet reconditioning.  Paul made a motion to approve Steve seconds - motion approved.
 
Secretary’s Report  - December’s meeting was the coaches evaluations - nothing much to report.
 
Equipment Report - Sent out 64 helmets to be reconditioned.  13 were personal helmets. Paul made a motion for the program to pay for the personal helmet reconditioning. Steve seconds.  Motion approved. Quite a few shoulder pads are in bad shape.  Louie will take a count and suggest how many need to be ordered.  Additional dummies were also requested.  We would like to have spike cleaners for every squad.
 
Field Search - a realtor was contacted to see if there is any land available to buy.  There are a couple parcels that aren’t ideal but they cost about $50,000 per acre.  Paul suggested hiring someone to draft a layout of the proposed fields & parking to make it more visual.
 
DAYFL Time Line was drafted - the board will review and talk about it next meeting.
 
Stock Jerseys were again discussed. There are lots of pros & cons. Tabled for the next meeting.  Paul will do a cost analysis for the next meeting.
 
Survey Analysis  was sent to each board member - board will review and discuss next month.
 
Missing equipment was brought to the attention of the grade directors.  They will contact the families personally.
 
Field Conditions and moving the game fields were discussed again.  Plan of attack for spring reconditioning is being worked on.
 
Fundraising -  Alliant - Zor Shrine Circus - February 14 - 16
                       Scoopie Night - March 11, 2014
                       Alliant - Horse Fair - April 2014
                       Golf Outing - June 20, 2014
                       Meat Raffle - October 2014
 
Coaching Assessments & Training Dates need to be set up soon.
 
Grievance Procedures were tabled for next month. The time line needs to be reevaluated.
 
Volunteer tracking is being done by the grade directors.  Anyone who didn’t fulfill their volunteer hours will be charged the $100 fee. The Alliant Circus will be counted as 2013 if volunteer hours still need to be fulfilled.
 
Dane County Meeting is February 12th.
 
2014 Registration/Spring Kick Off Meeting/Jersey Sizing is tentatively set for Saturday May 10th @ DeForest Middle School.
 
Equipment Handout will be done for all grades tentatively July 12th at one of the Elementary Schools to be decided.
 
Coaches Director duties need to be defined and followed.  A meeting with Mike Minick will be scheduled.
 
Summer Football Camp & DHS Camp information is available - look on the website & watch for emails coming out with dates.
 
2014 Budget - Sheila will work on this.
 
4th grade coaches for 2014 - Glenn Tompkins & Nick Kemp have volunteered.  If anyone else is interested, please contact Nick Kemp.
 
Player Safety Coach - looking for a volunteer to fill this position.
 
Next meeting will be March 9, 2013 7:00 pm @ Rodeside.
 
Paul made a motion to adjourn the meeting second by Steve. Meeting was adjourned at 9:48 pm.
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 ***NOTES FOR 2011 - 2013 HAVE BEEN ARCHIVED AND CAN BE FOUND BY CLICKING HERE***

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